Automatic reply in Outlook is a feature that allows you to set up a message on your inbox. This message will then be used to respond to emails sent to you while you are on leave, on business or unable to check the mailbox continuously. You can create a rule to set up automatic replies in Outlook with the following instructions.
Set Up Automatic Replies In Outlook With Rules Create.
Step 1: Create a new message with the subject and body you want to send as an autoresponder.
Step 2: Click “File” (in Outlook 2007, click the Office button)> Save As.
Step 3: In the “Save As” dialog box, select Outlook Form in “Save as type” drop down list, and then click “Save” button.
Step 4: Close the direct message. If you are using Outlook 2010, 2013 and 2016, please click Home > Rules > Manage Rules and Alerts.
For Outlook 2007, click Tools > Rules and Alerts … from the menu in the Outlook window.
Step 5: In Rules and Alerts dialog box, click “New rule“.
Step 6: In the Rule Wizard dialog box, select “Apply rules about messages I received” in Outlook 2010 and 2013. In Outlook 2007, select “Start from an empty rule rule and Check mail” when they come to options and Click “Next” button.
Step 7: In the following Rule Wizard dialog box, select “to only send me” in Outlook 2010 and 2013, or select “where I have the name” in the To section in Outlook 2007, and then click “Next” button.
Step 8: Check answers using a specific form Under “Select action“, and click on a specific template in “Edit description box” rules.
Step 9: Inside Select Sample Reply dialog box, select “User Templates in File System” in Look at drop down list, select the template you created before and click Open button. When it returns to the previous Rule Wizard dialog box, click “Next” button.
Step 10: In the next “Rule and Wizard” dialog box, click “Next” button without checking any exceptions.
Step 11: Enter a name for your autoresponder rule in “Specify a name for this rule” box and click “End” button.
If you want to use this rule for all email accounts, please check “Create this rule on all” box accounts.
Step 12: Now it returns to “Rules and Alerts” dialog box, please click “OK” button. Now the autoresponder rules are created.
The article showed you how to set up automatic replies in Outlook with rules create. Although it is a bit complicated, but you should do so to be able to answer automatically to save your time and effort. Wish you are succesful!