Manage Contact Group On Outlook - E - mail tips and tricks

April 23, 2019 Category : Outlook
5 (100%) 1 vote

In many cases, you need to reedit the contact group which you have created before, such as add some new contacts to this group or remove some contacts from it. With this tutorial, you can easily learn how to manage contact group on Outlook.

How to add members to contact group on Outlook

Step 1: In the “Contact Group” window, go to the “Contact Group” tab.

Step 2: Click Add Members > From Outlook Contacts.

Step 3: In the “Select Members: Contacts” dialog box, choose a contact and select “Members” to add that contact to the distribution list.

Note: If a contact isn’t listed, search for the contact by name or email address. If you still can’t find the contact, select the Address Book dropdown arrow and choose a different list.

Step 4: Click “OK“.

Step 5: In the “Contact Group” window, click “Save & Close“.

Create a new contact group in the distribution list on Outlook

Step 1: Go to Outlook “People” and double-click the distribution list.

Step 2: In the “Contact Group” window, go to the “Contact Group” tab and click Add Members > New E-mail Contact.

Step 3: In the “Display name” text box, type a name for the contact.

Note: If you don’t know the contact’s name, enter their email address or type an alias.

Step 4: In the “E-mail address” text box, enter the email address of the new contact.

Step 5: If you don’t want to add the new member to the address book, clear the “Add to Contacts” check box.

Step 6: Click “OK“.

Step 7: In the “Contact Group” window, Click “Save & Close” to save the changes to the distribution list.

Share contact groups in Outlook

Are there other people who would benefit if they had your distribution list? Instead of making them set up the same contact group from scratch, share the contact group with them. It’s as easy as sending an email attachment.

Step 1: Go to “Outlook People“.

Step 2: Double-click the distribution group you want to share.

Step 3: In the “Contact Group” window, go to the “Contact Group” tab and click Forward Group > As an Outlook Contact.

Note: Choose In Internet Format (vCard) to attach a text file containing the group members’ names and addresses.

Step 4: Address the message to the person you want to receive the distribution list.

Step 5: Click “Send“.

How to import a shared contact group on Outlook

Step 1: Open the message that contains the attached Outlook contact file for the group.

Step 2: Select the attachment dropdown arrow.

Step 3: Click “Open“.

Step 4: In the “Contact Group” window, go to File > Info.

Step 5: Click Move to Folder > Copy to Folder.

Step 6: In the “Copy Item” to dialog box, select the “Contacts” folder.

Step 7: Click “OK“.

Note: With your distribution list in place and ready, you can start sending messages to its members.

  • If you want more control over your distribution lists, use contact categories to form elegant mailing lists.

With these simple steps, the article guide you how to manage contact groups on Outlook. You can make do it easier to send Mail in contact groups on Outlook, also, you can refer to the article how to create contact group in outlook. Wish you are succesful!