Insert Image Into Signature In Outlook - E - Mail Tips And Tricks

April 8, 2019 Category : Outlook
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The most recognizable thing of one company, enterprise, or organize may be its logo. It is a good idea to add your logo into signatures in emails. And this article will introduce the way to insert image into signature in Outlook.

>>>> See more: Create An Email Signature On Outlook.

How to insert image into signature in Outlook

In order to insert image into signature in Outlook (Extension logo, handwritten signature, club logo, etc..) you will first need the picture file saved to your computer. To obtain a handwritten signature file you will need to scan a copy of your signature into the computer and save it in a picture format (jpg, png, bmp, tiff, etc). Alternatively, you may also draw your signature in an image editing program such as Microsoft Paint. Instructions for inserting an image in your signature in Outlook are shown below.

Note: These instructions apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010.

  • In Outlook, adding a graphic or animation (an animated GIF, for example) to your signature is as easy as adding a picture to an email.

Step 1: Click the “File” tab in the upper-left corner of the Outlook window.

Step 2: Click “Options” in the left pane to open Outlook Options.

Step 3: Click “Mail” in the left pane.

Step 4: Click the “Signatures” button in the Compose messages section next to Create or modify signatures for messages. The Signatures and Stationery window will open.

Step 5: Click the “New” button in the E-mail Signature tab to make a new Outlook signature. Enter a name and click “OK“.

Step 6: Enter any text you want to be included in the Edit signature section of the Signatures and Stationery window.

Step 7: Select the “Insert Picture” button on the right end of the formatting toolbar to select the image you want in the signature.

Note: Make sure the image is small (less than some 200 KB would be best) to avoid having it take up too much space in the email. Adding attachments already increases the message size, so it’s recommended to keep the image signature small.

Step 8: Click “OK” on the Signatures and Stationery window to save the signature.

Step 9: Click “OK” again to exit out of Outlook Options.

There are a couple of caveats about including images in emails. The good news is that you can click the image in your email message and resize it if needed. The bad news is not everyone displays images in emails. Some people prefer email in text-only format. In these cases, your image will not be seen.