Using the Bcc field lets you send a copy of an email message to one or more recipients without revealing the other addresses to the other Bcc recipients. Bcc field works just like the To and Cc fields in Microsoft Outlook, but whether or not you should use Bcc depends on certain circumstances. This article will guide you how to use Bcc in Outlook Email.
1. Add and remove Bcc Recipients in Outlook
Bcc (also known as a blind carbon copy) allows you to send an email not just to your desired recipients, but also to one more person. The people in the To and CC fields will not know that the person on the BCC line has received a copy of the email, because the To and CC recipients have no way to identify that the email that they received originally had a BCC recipient.
If you want to add a BCC recipient, you must first make sure that the BCC address line is showing in Outlook.
Step 1: If you’re composing a new message, click the “Options” ribbon at the top.
Step 2: From the Show Fields section, choose “Bcc“.
Step 3: The Bcc field will now show up under the To… and Cc… buttons.
Step 4: In the Bcc… field, enter recipients whose addresses you want to hide from other Bcc recipients.
Step 5: Make sure you enter at least one email address in the To… field; this can be your own address or anyone else’s, but remember that whatever is in the To… field is visible to every recipient, even the Bcc ones.
Step 6: To remove Bcc from your email, again go to the “Options” tab in the “Show Fields” group, and click “Bcc“. Once you add (or remove) Bcc, it stays that way for all email messages.
2. See recipients of a Bcc email that you sent in Outlook
While others can’t see who’s on the Bcc line of the email you send, you might want to remind yourself who you included.
Step 1: Click “Sent Items” folder and open the message with Bcc recipients.
Step 2: All recipients appear in the header section of your message.
3. Bcc prevents overflowing inboxes in Email
If your name is on the Bcc list, you won’t receive any emails if someone on the To or Cc line replies to the original email. This is especially handy when there are lots of people on the To or Cc line who Reply All during a long email conversation. Your inbox would be inundated with emails when all you needed to care about was the first one.
4. Bcc not reveal your identity
Take note! If you’re on the Bcc line of an email and you reply to the email, your secret’s out-everyone on the To and Cc lines knows you were Bcc’d. Why does this matter? Let’s say you send an email to a colleague gently reminding him or her about a deliverable that’s long overdue. You want to let your manager in on this, so you include her on the Bcc line. But if she replies to the email-uh-oh! Your colleague knows you’ve “informed” your manager. Might make for some awkwardness in the workplace for a while!
>>>> See more: Distinguish CC and BCC in Email.