Managing a large amount of email every day is a challenge, but you can simplify the matter by setting up filters in Gmail to direct emails to specific destinations or actions without opening them until you are ready. Fortunately, setting up a filter in Gmail using an individual email you have received is easy.
No matter what the circumstances, if you’re receiving unwanted emails and you use Gmail there are steps you can take to manage or even eliminate those unwanted messages. This article will guide you how to filter similar messages in Gmail easily.
How to filter similar messages in Gmail simply
Step 1: Open an email like the ones you want Gmail to filter automatically.
Step 2: Click the “More” button above the email.
Step 3: Click “Filter messages like these“.
Step 4: Adjust the filter criteria:
- If you want to filter messages from the same sender, you’re all set.
- To filter messages to a mailing list, or one of your addresses, enter it in the “To” line.
- Use the “Subject” field to filter for words and phrases in the subject line.
- Use “Has the words” and “Doesn’t have” to look for or exclude words or phrases in the message body.
- Use quotation marks to match entire phrases.
- Use ‘|‘ or “OR” to make the rule match one or the other.
Step 5: Place a check in the box next to “Has attachment” to filter only for emails with attachments.
Step 6: Check in the box next to “Don’t include chats“, if desired.
Step 7: Indicate any size limitations.
Step 8: Click “Create filter with this search“.
Step 9: Make selections on the screen that opens to indicate what you want Gmail to do with the emails that are filtered by the new rules you just set up.
- Selections include “Mark as read“, “Forward it“, “Mark as Important‘, and other options.
Step 10: Click “Create filter“.
Gmail will now automatically apply the same filters to all your incoming messages. However, it will take some time to edit. Knowing how to filter similar messages in Gmail is an important part of making your Gmail more secure. It also helps keep your Gmail inbox organized, so you can work productively in Gmail, responding only to the email messages that you do want. In addition, you can refer to the article create email filters in Gmail to make your inbox no longer unnecessary spam messages that affect your work and study.