Gmail contains powerful filtering options that let you automate a variety of different actions for your incoming email. You can set filter criteria to automatically apply rules to specific addresses, certain subjects, emails with specific keyboards, and more. Filters let you create rules for how Gmail handles incoming email. These rules tell Gmail how to manage your email for you, letting you automate the process of organizing your inbox.
The article will guide you how to create Email filters in Gmail the easiest way.
>>>>> See more: How To Report Spam In Gmail.
How to create filters in Gmail to Block Email.
Step 1: Choose the email that you want to block future messages from. Open the message, click the “More” button, and then select “Filter messages like these“.
- You can also start a filter from scratch by clicking the Gear icon, selecting Settings, clicking the Filters tab, and then clicking the “Create new filter” link at the bottom of the page.
Step 2: Add any additional information. Once you are finished customizing the filter, click “Create filter with this search“.
Step 3: On the next screen of the filter window, you can choose what happens with any emails that match the filter. If you want to block the email address, check the “Delete it” box.
This will keep the email from appearing in your inbox and immediately delete it.
Step 4: If you have multiple messages in your inbox from the address you want to block, and want to get rid of all of them in one fell swoop, check the “Also apply filter to matching conversations” box.
Step 5: Click “Create filter“. Your blocking filter will be created, and any future messages from that address will be deleted.
Create filters in Gmail to Sort and Apply Labels
Labels are a way to sort emails in Gmail, since there is nor folder feature. Labels allow you to categorize your emails and keep your inbox from overflowing.
Step 1: Click the Gear icon, selecting “Settings“, click the Filters tab, and then click the “Create new filter“.
Step 2: Enter in the filter criteria. The choices you make will depend on what you want filtered.
- If you want all emails from your favorite online store to be filtered into one label, you might enter the email address for the mailing list into the “From” field, or put the store’s name in the “Has the words” field.
- If you want to create a label for all of your emails that have attachments, you can check the “Has attachment” box.
- If you want to create a label for an event or for certain conversations that have the same subject line, you can enter it into the “Subject” field.
Step 3: Apply a label to your filter criteria. Once you’ve determined what messages will be filtered, you can create a label for them.
Step 4: Choose whether or not the messages should appear in your inbox. If you’d rather sort them a bit so that you only see the messages when you select the label, check the “Skip the Inbox” box.
Step 5: Choose whether or not the messages should be marked as read. Check the “Mark as read” box to enable this.
Note: Marking your emails as read may make it difficult to tell when you’ve received new messages, since there won’t be any visual indication that a new message has appeared in the label.
Step 6: Click “Create filter“. Your new labeling filter will be created, and your new label will be selectable on the left side of the Gmail page.
Create filters in Gmail to Automatically Forward
In order to automatically forward any messages, you will need to have a forwarding address associated with your Gmail account.
Step 1: Click the Gear icon in the upper-right corner, and then click Settings. Click the “Forwarding and POP/IMAP” tab.
Step 2: Start a new filter. If you have multiple email addresses, or often find yourself forwarding messages to others, you can set up filters to automate the forwarding process.
- You can create a filter by click the Gear icon, selecting Settings, click the Filters tab, and then click the “Create new filter” link at the bottom of the page.
Step 3: Choose which emails you want auto-forwarded. Click “Create filter with this search” when you are finished setting your criteria.
Step 4: Check the “Forward it” box, and then select your forwarding address from the drop-down menu. All of the messages that meet the filter criteria will be sent to this address.
Step 5: Click “Create filter“.
Note: Unlike other filter options, you cannot retroactively apply this filter to existing messages. Only future messages will be forwarded to the address you set.
Without Gmail filters, you’re micro-managing your email, and where’s the fun in that? Once you’ve set up these filters, you can come back every day to a cleaner, more streamlined inbox. Wish you succesful!