You need to add a signature in Outlook? You do not know how to create Outlook Email signature? In fact, we can easily add optional mail signatures with images in Outlook for Windows. You can choose fonts, colors and custom styles by following the detailed instructions below.
How to create an Outlook 2016 Email signature simply.
Step 1: Click “Home” on the toolbar.
Step 2: Click “New Email“.
Step 3: A new mailbox appears, select the “Signature” box on the “Include” tab.
Step 4: Select “Signatures” in the drop down bar.
Step 5: In “Email signature“, click “New“.
Step 6: In the “Type a name for this signature” section, enter the name of the signature.
Step 7: Click “OK“.
Step 8: On the next screen, highlight the signature name in “Select Signature to Edit“.
Step 9: Large empty box under “Edit Signaute“, enter:
- Company name,
- Email address
- Social networks
- Other personal information you want to appear in the new signature….
Below “Edit signature“, there are different font options and custom formatting. You can create rich styles and rich borders to create a unique.
Step 10: Add a custom image, specify where you want to insert the image and click the “Insert picture” icon.
Step 11: Select the image in your computer’s file browser and select “Insert“.
Step 12: To insert a website link into a photo or logo, or any word in your signature. First, highlight the image or text you want to insert.
Step 13: With the image selected, click the “Insert Hyperlink” icon.
Step 14: A new window will appear, enter the full URL of the website in the last box. Then click “OK“.
Step 15: Set customizations for “New messages” and “Replies / Forward”.
- If you want to apply a signature to all new messages, select the signature name from the drop-down menu of “New messages“.
- If you want to use for reply or forwarding messages, go to the drop-down menu and select the signature name of “Replies / Forward“.
- Moreover, if you do not want to apply a signature for a new message, reply message or forwarding, select (none) for the appropriate menu.
Step 16: After setting is complete, press the “Save“.
Step 17: Finally, click “OK” at “Signatures” and “Stationary” to save the changes.
When opening a new mailbox, reply or forwarding, the signature automatically appears at the bottom of the page.
Article has instructed you how to create a signature in Outlook Email in a simple way. In addition to creating a signature, you can see export contacts from outlook on Windows desktop. Wish you are succesful!